2025 Member Survey Privacy Collection Statement and T&C's

2025 ARIA Member CENSUS AND Survey– PRIVACY COLLECTION STATEMENT

ARIA is committed to protecting your privacy and handling all personal information collected in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). This Privacy Collection Statement explains what personal information ARIA will collect in this member census and survey, the purpose of its collection and how it will be stored and handled by ARIA.

Type of Information

Through the 2025 ARIA Member Census and Survey (the Survey), ARIA may request and collect personal information about you, an ARIA Member or a representative of the ARIA Member, including your email address. ARIA will also collect sensitive information about other individuals who are employed by the ARIA Member, including information about an individual’s gender identity, cultural and ethnic background, sexual orientation and disability. This information will be requested at an aggregate level. ARIA will only use sensitive information for the primary purpose it was collected for.

PURPOSE and USE

The purpose of the Survey is to provide ARIA with the opportunity to better understand the demographic make-up of ARIA Members and determine how ARIA can improve its services to our Members. The online Survey form requests certain personal information to assist ARIA in carrying out the following primary functions:

• to contact the winner of the competition associated with the Survey;
• to reproduce and publish statistics for the purpose of internal reporting, research and analysis by ARIA. The aggregated results of the Survey may also be shared with persons who attend ARIA Board meetings. From time to time, aggregated results may be published in ARIA submissions and reports shared with Government and Government agencies; and
• to provide respondents with information about the ARIA, ARIA member services, ARIA events and relevant music industry matters.

By participating in the Survey, you confirm that you have consent from third parties to provide their personal and sensitive information for the purposes outlined by this privacy collection statement. If you or persons whose information you are providing in the Survey do not want to share certain personal information with ARIA, then please contact ARIA to discuss alternative options. If you and such persons choose not to share certain information with ARIA, please be aware it may not be possible for ARIA to process the Survey and conduct a proper census of ARIA’s members.        

STORAGE

This Survey is conducted via SurveyMonkey. Information collected is subject to SurveyMonkey’s Privacy Policy. Information collected via SurveyMonkey may also be stored in overseas locations (including the United States). By submitting information via this Survey, you understand that this information may be hosted overseas and subject to laws outside Australia, and you consent to this use and disclosure, and understand that by consenting ARIA will not have an obligation to take reasonable steps to ensure that SurveyMonkey does not breach the Australian Privacy Principles in relation to personal information.

Raw data and personal information will only be accessible by authorised ARIA personnel who will only use this information for the approved purposes set out above and are bound by confidentiality constraints. ARIA will not provide the personal information collected from you to anyone else, unless otherwise indicated above, you have given consent for us to do this, or we are authorised or required to do so by law.

ARIA will take all reasonable steps to protect the personal information that you have provided from misuse, interference, loss, and unauthorised access, modification or disclosure. The personal information will be stored on a password protected server and password protected or restricted files which are secured from unauthorised access.

ACCESS and Contact us

You have the right to access the personal information ARIA has collected from you. If you have any questions about how such personal information is being handled, this collection statement, or want to correct or delete any personal information provided, then please review the ARIA Privacy Policy and contact ARIA’s Privacy Officer at privacy@aria.com.au.

ARIA Member Survey Competition Terms and Conditions

The Competition is run by Australian Recording Industry Association Limited (ABN 72 002 692 944), Level 4, 11-17 Buckingham Street, Surry Hills, NSW 2010 (ARIA).

By entering this Competition, you agree to be bound by these Terms and Conditions. ARIA may at any time and in its absolute discretion refuse to award the prize to any entrant who fails to comply with these Terms and Conditions.

Eligible Entrants

Entry is open to any person aged over 18 who is employed during the Competition Period by an ARIA Member (as published on the ARIA Members list available at: https://www.aria.com.au/industry/membership), and has either: (i) received an email invitation from ARIA to complete the online survey form during the Competition Period (ARIA Member Contact); or (ii) has been delegated by the ARIA Member Contact as an appropriate representative or substitute to complete the online survey on behalf of the ARIA Member.

Competition Period

The Competition opens at 9:00am (AEDT) on 29 January 2025 and closes at 5:00pm (AEDT) on 12 February 2025 (Competition Period).

Entering the Competition

• To enter the Competition, an Eligible Entrant must within the Competition Period fully complete and submit the online survey form with all requested details and answers as specified, and tell us in 25 words or less what you love about Australian music. 
• Only one (1) entry per person and one (1) entry per ARIA Member is permitted. Once an entry is submitted, it cannot be varied. ARIA takes no responsibility for entries which are incomplete or received after the Competition Period has ended.

Determining the Winner

• This Competition is a game of skill. Chance plays no part in determining the prize winner. The prize will be awarded to one (1) winner, based on the creativity and originality of the entries received. 
• The judging will take place on 13 February 2025 at ARIA, Level 4, 11-17 Buckingham Street, Surry Hills NSW, 2010. All judging decisions are at the discretion of ARIA and no correspondence will be entered into.
• The winner of the Competition will be notified via email on 14 February 2025.
• If the winner cannot be contacted, despite taking all reasonable steps, or if the winner does not claim their prize within fourteen (14) days, then the prize will be forfeited and a new winner will be selected and notified by ARIA

Prize

• There will be only one prize awarded. The winner of the Competition will receive one (1) VISA gift card valued at AU$200.
• The prize cannot be transferred, exchanged or redeemed for cash. The prize cannot be sold, auctioned, raffled, pledged or promoted by the winner or any person(s) on the winner’s behalf.

General

• ARIA accepts no responsibility for any tax implications that may arise from winning and redeeming the prize.
• Any ancillary costs associated with redeeming the prize are not included. The prize is subject to any terms and conditions imposed by the provider, including the expiry date.
• Once awarded, ARIA is not liable for any prize that has been lost, stolen, forged, damaged or tampered with in any way.
• ARIA may vary the terms of, or terminate, the Competition at any time at its absolute discretion without liability to any entrant or other person. ARIA will not award the prize if the Competition is terminated.
• ARIA is not liable for any loss or damage whatsoever which is suffered, including but not limited to indirect or consequential loss, or for personal injury suffered or sustained during the course of accepting or using the prize, except for any liability which cannot be excluded by law.
• All personal information submitted as part of an entry will be held in accordance with the ARIA Privacy policy which can be accessed at: https://www.aria.com.au/privacy-policy
• The entry form for the Competition is facilitated via Survey Monkey, who may collect personal information from you during the process. For further information about the type of personal information Survey Monkey collects, please refer to Survey Monkey's Privacy Policy.
• The Competition is in no way sponsored, endorsed or administered by or associated with any third party provider, including any prize provider or Survey Monkey. Each entrant is responsible for adhering to Survey Monkey’s terms of use when using their service.
• By entering the Competition and claiming the prize, the winner agrees that ARIA may use their name and answer for publicity and promotional purposes, without compensation to the prize winner.
• ARIA reserves the right, at any time, to verify the validity of entries and entrants (including an entrant’s identity, age verification and employment status to confirm that the entrant is employed by an ARIA Member) and reserves the right, in its sole discretion, to disqualify any individual who ARIA has reason to believe has breached any of these Terms and Conditions, tampered with the entry process or engaged in any unlawful or other improper misconduct calculated to jeopardise fair and proper conduct of the Competition.
• If the prize is unavailable, ARIA, in its discretion, reserves the right to substitute the prize with a prize to the equal value and/or specification.
• ARIA’s decision in relation to any aspect of the Competition is final and binding on each entrant and no correspondence will be entered into.
• These Terms and Conditions are governed by the laws of New South Wales, Australia. By participating in this Competition, you irrevocably agree to submit to the exclusive jurisdiction of the courts of New South Wales.

Any queries regarding this Competition can be directed to ARIA via any of the following channels:

Post: PO Box Q20, Queen Victoria Building NSW 1230

Phone: (02) 8569 1144

Email: memberservices@aria.com.au